Microsoft Outlook isn't the only email client on the block. Check out our top picks for the best desktop email clients available for Windows and Mac OS X. Outlook for Mac 2016 currently doesn't support synchronizing your Google calendars, notes, tasks, and contacts with Outlook for Mac 2016. However, Outlook for Mac 2016 supports synching with Gmail. To sync your Gmail account with Outlook for Mac 2016, you first need to add the account to Outlook. All Google Reader subscription data (eg. Lists of people that you follow, items you have starred, notes you have created, etc.) will be systematically deleted from Google servers. Email clients come in all shapes and sizes, but when it comes to the options available on the Mac, we feel that Airmail is the best email client for most people.
This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.
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Use Outlook with your keyboard and screen reader to set up your email accounts. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll learn how to set up any additional email accounts you use along with your primary email account, such as Office 365, Gmail, Yahoo!, and your work or school account, and then set your favorite as the default account.
Notes:
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- To learn more about screen readers, go to How screen readers work with Microsoft Office.
In this topic
Set up your first email account
With just your email address and password, you can quickly set up most accounts.
- In Outlook, press Alt+F to open the Account Information page, press the Tab key until you reach the Add Account button and press Enter.
- Type your email address, press the Tab key until you reach the Connect button, and press Enter.
- Type your email password when prompted, and press Enter.
- Outlook asks you if you want Windows to remember this account and use it everywhere on your device, or if you only want to use it in Outlook. Depending on what you want, press the Tab key until you hear 'This app only' or 'Yes, button,' and then press Enter. Reader 11.0.10 english for mac. You hear 'Account successfully added' when everything is ready.
- Press Shift+Tab until you hear: 'Checked, Set up Outlook Mobile on my phone, too.' Press Spacebar to unselect the checkbox.
- Press Shift+Tab until you reach the Done button, and press Enter.The wizard now does all the required steps to set up your email account in Outlook. This can take several minutes.Note: If the Windows Security dialog opens in the Password, type your email password and press Enter. This dialog does not open if your computer is connected to a domain for an organization that uses Exchange Server.
Set a default email account
If you've added several email accounts in Outlook, you can set the one that you use the most as your default account. Your outgoing emails are sent using the default account.
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- In the Outlook main window, press Alt+F, I. S. You hear: 'Account settings.'
- Press Enter. The Account Settings dialog opens.
- Press the Tab key until you hear 'Table,' followed by the number of rows in the table. The focus is on the first item in the list of email accounts that have been added in Outlook.
- Press the Up or Down arrow key until you hear the name of the account you want.
- To set the account as the default, press Alt+D.
- To close the dialog, press Alt+C.
See also
Use VoiceOver, the built-in Mac OS screen reader, to set up email accounts in Outlook for Mac. You can add several accounts to stay connected with your work, family, and friends, and then set your favorite as the default account.
Outlook supports most types of email service. You can add any of the following Microsoft accounts: Exchange, Office 365, Outlook.com, Hotmail, Live.com, and MSN.com. You can also add any of the following accounts: Gmail, Yahoo! Mail, iCloud, or an account with a POP or IMAP server.
Notes:
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- For keyboard shortcuts, go to Keyboard shortcuts for Outlook for Mac.
- This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.
In this topic
Set up your email account automatically
With VoiceOver, you can quickly set up your first account in Outlook for Mac to get going. The first account can be any supported account type. Since all email accounts are different, the instructions below provide general guidelines for setting up an account when you open Outlook for the first time.
- Open Outlook for Mac. The Set Up Your Email dialog appears with the focus in the email text field. You hear: 'Please enter your email address.'
- Type the address of the email account that you want to add to Outlook, and then press Enter.
- If prompted, press the Tab key to browse the email providers. VoiceOver announces the providers as you move. To select the provider of your account, press Spacebar.Note: If you are using an account from your organization, the sign-in steps may be slightly different.
- Bootcamp for mac download free. The focus moves to the password text field. You hear: 'Password, secure edit text.' Type your password, and press Enter. The account is added to Outlook, and you hear: 'Account added successfully. Add another account, default button.'
- If you want to add another account, press Spacebar. The focus moves to the email text field. Repeat the steps from 2 to 4 to add the account.
- If you don't want to add any other account, after your account was successfully added, press the Tab key. You hear: 'Done, button.' Press Spacebar. The dialog closes and the focus moves to the message list of your Inbox.
Set a default email account
If you've added several email accounts in Outlook, you can set the one that you use the most as your default account. Your outgoing emails are sent using the default account.
- In the Outlook main view, press Option+Control+M. You hear: 'Menu bar, Apple.'
- Press the Right arrow key until you hear 'Tools', and then press the Down arrow key until you hear 'Accounts, ellipses.' To select, press Spacebar. The Accounts window opens.
- Press the Tab key until you hear 'Table,' followed by the first item in the table of added email accounts.
- Press the Down arrow key until you hear the account you want to set as the default.
- Press the Tab key until you hear: 'Set default account, menu button.'
- Press the Down arrow key until you hear 'Set as default,' and then press Spacebar.
See also
Use VoiceOver, the built-in iOS screen reader, to set up email accounts in Outlook for iOS. You can add several accounts to stay connected with your work, family, and friends, and then set your favorite as the default account. You can add storage accounts, too, such as OneDrive or Dropbox and work efficiently with your files directly from Outlook.
Outlook supports most types of email service. You can add any of the following Microsoft accounts: Exchange, Office 365, Outlook.com, Hotmail, Live.com, and MSN.com. You can also add any of the following accounts: Gmail, Yahoo! Mail, iCloud, or an account with a POP or IMAP server.
Notes:
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.
- This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.
In this topic
Start the Outlook app for the first time
With VoiceOver, you can quickly set up your first account in Outlook to get going. The first account can be any supported account type. Since all email accounts are different, the instructions below provide general guidelines for setting up an account when you open Outlook for the first time.
- Open Outlook app. A startup screen appears. Swipe right until you hear 'Get Started button,' and then double-tap the screen.
- You hear: 'Be notified.' You're prompted to select whether to receive notifications on important emails and calendar events. Swipe right until you hear the option you want, and then double-tap the screen.If you hear further alerts about the notifications, swipe left or right until you hear the option you want, and then double-tap the screen.
- You hear: 'Add account, heading.' Swipe right until you hear 'Email address, text field,' and then double-tap the screen.
- The on-screen keyboard pops up. Type the address of the email account that you want to add to Outlook.
- Swipe right until you hear 'Add account button,' and then double-tap the screen.
- If prompted, swipe left or right until you hear the account you want to add, and then double-tap the screen.
- You hear: 'Password, secure text field.' Double-tap the screen, and then type your password.
- Pureedge reader for mac. Swipe left or right until you hear 'Sign-in, button,' and then double-tap the screen. You hear: 'Done.' The focus moves to the Inbox.
Add additional email accounts after the first set-up
You can easily add additional email accounts after the initial email setup. The subsequent account can be any supported account type. Since all email accounts are different, the instructions below provide general guidelines for setting up an additional email account.
- In the messages list, swipe left until you hear 'Show navigation pane, button,' and then double-tap the screen.
- In the Navigation pane, swipe right until you hear 'Add a new email account, button,' and then double-tap the screen.
- You hear: 'Text field, is editing, Email address.' The on-screen keyboard pops out. Type the email address that you want to add.
- Swipe left or right until you hear 'Add account button,' and then double-tap the screen.
- Swipe right until you hear the email type you want to add, for example, 'Outlook.com,' and then double-tap the screen.
- You hear: 'Password, secure text field.' Double-tap the screen, and then type your password.
- When you're done, swipe left or right until you hear 'Sign in button,' and then double-tap the screen. You hear: 'Done.'
Set a default email account
If you've added several email accounts in Outlook, you can set the one that you use the most as your default account. Your outgoing emails are sent using the default account.
- In the messages list, swipe left until you hear 'Show navigation pane, button,' and then double-tap the screen.
- In the Navigation pane, swipe right until you hear 'Settings, button,' and then double-tap the screen.
- In Settings window, swipe right until you hear 'Default,' followed by the name of the current default account. Double-tap the screen.
- To change the default account, swipe right until you hear the name of the account you want, and then double-tap the screen. The default account is changed and the focus moves to the Close button in the Settings window.
- To close the window, double-tap the screen. The focus returns to the messages list.
Add a storage account
You can add a storage account such as OneDrive, OneDrive for Business, Dropbox, Box, or Google Drive to Outlook. The files from the storage account will appear in the Files list in Outlook, and you can access them directly from Outlook.
- In the messages list, swipe left until you hear 'Show navigation pane, button,' and then double-tap the screen.
- In the Navigation pane, swipe right until you hear 'Settings, button,' and then double-tap the screen.
- Swipe right until you hear 'Add account button,' and then double-tap the screen.
- You hear: 'Add email account button.' Swipe right. You hear: 'Add storage account.' Double-tap the screen.
- Swipe right until you hear the storage type you want to add, for example, OneDrive, and then double-tap the screen.
- The sign-in window for the selected account opens and prompts you to enter the account sign-in info. The sign-in procedure depends on the account you selected.Swipe left or right until you hear the editable text fields for the required email address or password, which may or may not be entered in the same window.
- In a text field, double-tap the screen, and the on-screen keyboard pops up. Type your email address or password.
- To move to a possible next step in the procedure, swipe left or right until you hear 'Next button,' and then double-tap the screen.
- When you've finished entering your credentials, swipe left or right until you hear 'Sign in button,' and then double-tap the screen.Depending on the account, you might be asked to provide more information, such as sign in to Office 365 or your organization network.
- When you're done, swipe left or right until you hear 'Sign in button,' and then double-tap the screen. You hear: 'Done.'
- To access your storage account from Outlook, in the Inbox, swipe right until you hear 'Files, tab,' and then double-tap the screen.
See also
Use Outlook for Android with TalkBack, the built-in Android screen reader, to set up Outlook email accounts. You can add several accounts to stay connected with your work, family, and friends, and then set your favorite as the default account. You can also add storage accounts, too, such as OneDrive or Dropbox and work efficiently with your files directly from Outlook.
Outlook supports most types of email service. You can add any of the following Microsoft accounts: Exchange, Office 365, Outlook.com, Hotmail, Live.com, and MSN.com. You can also add any of the following accounts: Gmail, Yahoo! Mail, iCloud, or an account with a POP or IMAP server.
Notes:
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.
- This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.
In this topic
Set up your first account
With TalkBack, you can quickly set up your first account in Outlook to get going. The first account can be any supported account type. Since all email accounts are different, the instructions below provide general guidelines for setting up an account when you open Outlook for the first time.
- Open Outlook. The startup screen opens. Swipe right until you hear 'Get Started button,' and then double-tap the screen.
- You hear: 'Add account.' The focus is on the email address text field. The on-screen keyboard pops out. Type the email address of the account you want to add.
- Swipe right until you hear 'Continue button,' and then double-tap the screen.
- Depending on the account you're adding, you may need to give your password or accept your email service provider's terms of use before you can continue. Swipe left or right to browse the dialogs and move to buttons. To activate the on-screen keyboard and type your password, you may need to double-tap the screen.
- Swipe right until you hear 'Sign in button,' and then double-tap the screen. You hear: 'Outlook, Account added.'
- To go to the Inbox of your primary account, swipe right until you hear 'Skip button,' and then double-tap the screen.
Add an additional email account
You can easily add additional email accounts after the initial email setup. The subsequent account can be any supported account type. Since all email accounts are different, the instructions below provide general guidelines for setting up an additional email account.
- In Inbox, swipe left or right until you hear 'Settings,' and then double-tap the screen.
- Swipe right until you hear 'Add account,' and then double-tap the screen.
- Swipe right until you hear 'Add an email account, in list two items,' and then double-tap the screen.
- The focus is on the email address text field. The on-screen keyboard pops out. Type the email address of the account you want to add.
- Swipe right until you hear 'Continue button,' and then double-tap the screen.
- Depending on the account you're adding, you may need to give your password or accept your email service provider's terms of use before you can continue. Swipe left or right to browse the dialogs and move to buttons. To activate the on-screen keyboard and type your password, you may need to double-tap the screen.
- Swipe right until you hear 'Sign in button,' and then double-tap the screen. The focus returns to the Settings menu.
Set a default email account
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If you've added several email accounts in Outlook, you can set the one that you use the most as your default account. Your outgoing emails are sent using the default account.
- In the messages list, swipe left or right until you hear 'Settings,' and then double-tap the screen.
- Swipe right until you hear 'Change your default Sent from mail,' followed by the name of the current default account. To select, double-tap the screen.
- A list of the email accounts added in Outlook opens. Swipe left or right until you hear the account you want, and then double-tap the screen. The default account is changed and the focus returns to the Settings window.
Add a file storage account
You can add a storage account such as OneDrive, OneDrive for Business, Dropbox, or Box to Outlook. The files from the storage account will appear in the Files list in Outlook, and you can access them directly from Outlook.
- In Inbox, swipe left or right until you hear 'Settings,' and then double-tap the screen.
- Swipe right until you hear 'Add account,' and then double-tap the screen.
- Swipe right until you hear 'Add a storage account,' and then double-tap the screen. You hear: 'Choose account type.'
- Swipe right until you hear the storage account type you want, and then double-tap the screen.
- The account-specific sign-in window opens. Type your account user name. You may need to type the password in another window. Swipe left or right to browse the dialogs and move to buttons. To activate the on-screen keyboard and type your password, you may need to double-tap the screen.
- Swipe right until you hear 'Sign in button,' and then double-tap the screen. The focus returns to the Settings menu.
- To access your storage account from Outlook, in Inbox, swipe right until you hear 'Selected, Files,' and then double-tap the screen.
See also
Use your keyboard and screen reader to set up your account in Outlook Web App. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques.
You can login to any of the following Microsoft accounts: Exchange, Office 365, Outlook.com, Hotmail, Live.com, and MSN.com.
Notes:
- New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
- To learn more about screen readers, go to How screen readers work with Microsoft Office.
- Qr code reader for mac download. When you use Outlook Web App, we recommend that you use Microsoft Edge as your web browser. Because Outlook Web App runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Outlook Web App.
- We're currently updating Outlook.office.com (Outlook on the Web). Some people are already using the new Outlook, and for others the classic version will be the default experience until we complete the update. For more information, go to Get help with the new Outlook on the web. Since the instructions in this topic apply to the new experience, we recommend that you switch from the classic experience to the new Outlook. To switch to the new Outlook, press Ctrl+F6 until you hear 'Command, Try the new Outlook,' and then press Enter. If you hear 'Command toolbar' instead of 'Command, Try the new Outlook,' you're already using the new Outlook.
Sign in to Outlook
If you're signing in with an Outlook.com, Hotmail, Live, or MSN email account:
- Using a web browser, go to the Outlook.com sign-in page.
- Press the Tab key until you hear 'Sign in,' and then press Enter. The focus moves to the Email, phone, or Skype text field.
- Type your email address, phone number, or Skype name, and then press Enter. A new page opens, the focus moves to the Password text field, and you hear: 'Password.'
- Type your password, and press Enter.
- Outlook opens, with the focus on the message list from your Inbox.
If you're signing in to your work or school account in Office 365:
- Using a web browser, go to the Office 365 sign-in page.
- Do one of the following:
- If you are signing in for the first time, type the email address, and then press the Tab key.
- If you have previously signed in to an account, and you want to sign in to it, press the Tab key until you hear the account, and then press Enter.
- To log in to a new account, press the Tab key until you hear: 'Use another account, link,' and then press Enter. The focus moves to the email text field, then type the email address, and press the Tab key.
- If required, the focus moves to the password text field. Type your password and press Enter.
- Your Office 365 opens. To go to Outlook Web App, press the Tab key until you hear 'Go to your email, link,' and then press Enter.
- Outlook opens in a new window, with the focus on the message list from your Inbox.
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
Add your email account
If you don't have an email account set up, Mail prompts you to add your email account.
To add another account, choose Mail > Add Account from the menu bar in Mail. Or choose Apple menu > System Preferences, click Internet Accounts, then click the type of account to add.
- When adding an account, if you get a message that your account provider requires completing authentication in Safari, click Open Safari and follow the sign-in instructions in the Safari window.
- If necessary, Mail might ask you for additional settings.
Learn more about how to add or remove email accounts.
Send and reply
Learn how to compose, reply to, and forward email.
Send new messages
- Click New Message in the Mail toolbar, or choose File > New Message.
- Enter a name, email address, or group name in the 'To' field. Mail gives suggestions based on your contacts and messages on your Mac and devices signed into iCloud.1
- Enter a subject for your message.
- Write your email in the body of the message.
- To add an attachment, drag an attachment to the body of the message. Or choose File > Attach Files, choose an attachment, then click Choose.
- To change your font and format, use the options at the top of the message window.
- Beginning with macOS Mojave, it's even easier to add emoji to your messages. Just click the Emoji & Symbols button in the toolbar at the top of the message window, then choose emoji or other symbols from the character viewer.
- Send or save your message:
- To send, click the Send button or choose Message > Send.
- To save your message as a draft for later, close the message, then click Save.
Reply and forward
- To reply to a single person, click Reply , type your response, then click Send .
- To reply to everyone on a group email, click Reply All , type your response, then click Send .
- To forward a message to other people, click Forward , type your response, then click Send .
Organize and search
Sort your emails into folders and use multiple search options to find specific messages.
Create folders
You can create Mailboxes to organize your emails into folders.
- Open Mail, then choose Mailbox > New Mailbox from the menu bar.
- In the dialog that appears, choose the location for the Mailbox.
- Choose your email service (like iCloud) to access your Mailbox on your other devices, such as an iPhone signed into the same email account.
- Choose On My Mac to access your Mailbox only on your Mac.
- Name the mailbox and click OK.
If you don't see the mailboxes sidebar, choose View > Show Mailbox List. To show or hide mailboxes from an email account, move your pointer over a section in the sidebar and click Show or Hide.
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Sort your emails
To move a message from your Inbox to a mailbox:
- Drag the message onto a mailbox in the sidebar.
- In macOS Mojave, you can select the message, then click Move in the Mail toolbar to file the message into the suggested mailbox. Mail makes mailbox suggestions based on where you've filed similar messages in the past, so suggestions get better the more you file your messages.
To delete a message, select a message, then press the Delete key.
To automatically move messages to specific mailboxes, use rules.
Search
Use the Search field in the Mail window to search by sender, subject, attachments, and more. To narrow your search, choose an option from the menu that appears as you type.
Add and mark up attachments
Attach documents and files to your messages and use Markup to annotate, add your signature, and more.
Attach a file
To attach a file to your message:
- Drag an attachment to the body of the message.
- Choose File > Attach Files, choose an attachment, then click Choose.
Use Markup with your attachments
You can use Markup to draw and type directly on an attachment, like an image or PDF document.2
- Click the Attach button or choose File > Attach Files in the message window.
- Choose an attachment, then click Choose File.
- Click the menu icon that appears in the upper-right corner of the attachment, then choose Markup.
- Use the Sketch tool to create freehand drawings.
- Use the Shapes tool to add shapes like rectangles, ovals, lines, and arrows.
- Use the Zoom tool in the Shapes menu to magnify and call attention to a part of an attachment.
- Use the Text tool to add text.
- Use the Sign tool to add your signature.
- Click Done.
Learn more
- Contact Apple Support.
![Mac Mac](/uploads/1/3/3/8/133868136/149827693.png)
1. All devices signed into iCloud with the same Apple ID share contacts. Contacts addressed in previous messages that were sent and received on those devices are also included. To control this feature, turn Contacts on or off for iCloud. On Mac, choose Apple menu > System Preferences, then click iCloud. On iOS devices, go to Settings, tap your name at the top of the screen, then tap iCloud.
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2. Markup is available in OS X Yosemite and later.